Remove repetitive tasks from your daily routine — saving you time and money.
A time sheet is a spreadsheet recording the time spent by a particular employee on work, tasks, projects, or clients. Previously, Managers used paper sheets for this, and all the statistics were transferred to spreadsheets.
The time sheet is an important business document and, at the same time, one of the most inaccurate. Research shows that 8 out of 10 manual time records contain errors that must be corrected.
Automatic timesheet software allows you to record and track time without human intervention. It means that you, as an employer, can know exactly how many hours each employee has worked with minimum effort.
The service tracks time evaluates staff productivity, knows who and when was on vacation, issues an invoice to the client, and calculates hourly rates or salaries.
How does an automatic timesheet work?
The software automatically captures all work activity and saves user data. All information is recorded and updated every 15 minutes without active human intervention. The report shows:
- how many days each employee worked per month;
- how long the employee was absent and for what reason: sick leave, vacation, or day off;
- staff vacation schedule;
- schedule violations: lateness, delays, early departures;
- data on the work of full-time and remote employees;
- monthly salary for employees with hourly wages;
- statistics of those who work shifts, at night, or according to a standard schedule.
How accurate is an automatic time sheet?
Unlike a person who cannot always count everything he is working on, the program accurately captures the smallest action. This data is directly displayed on the timesheet, making the result accurately reflect what the employee did. No one can change statistics retroactively. Yaware, the developer of the time tracker, even mentioned this point in their terms of service: “We cannot make changes to your employees’ worked statistics, for example: add, subtract or change the hours already worked.” If the developers do not do this, then the employee or manager, all the more, cannot change the data after the fact.
Is your information safe?
Undoubtedly, at least in the case of Yaware TimeTracker. The company stores data on Amazon Web Services uses SSL encryption and creates daily backups. Most automatic timesheets are based on SaaS — cloud software. All information is protected from theft and is for quick online access. Also, the user’s settings, all data, and statistics are private information provided only to the account owner.
There are local versions of Enterprise if the company’s security standards provide for storing information exclusively within the corporate network. The program is installed only within the company, and all data is stored exclusively on its corporate servers. Enterprise offers the same functionality as the SaaS solution.
Benefits of Automatic Timesheet
The main value of automation is that a person does not drown in administrative work but frees up time to work on more important tasks. In addition, you:
- you will always know how employees spend their time;
- get a complete picture of the productivity of the staff and the company;
- improve the process of reporting and performance analysis;
- provide clients with billing transparency;
- elimination of bottlenecks in monthly/quarterly/yearly reporting;
- reduce the costs associated with processing and storing data;
- show employees their work statistics to see their productivity’s peak and eliminate distractions.
Best Program in 2022
We figured out that the automatic timesheet benefits the director, employee, and HR manager. Applications can be conditionally divided into simple and complex. It is up to you to decide whether to integrate the time tracker with other tools or choose a comprehensive business management software that combines several required features. The main thing is that the selected program simplifies the time sheet maintenance. Take a look at this option: Yaware Time Tracker.
We have already mentioned it. This time tracker took the first position on the list due to its large feature set and ease of use. Yaware TimeTracker simplifies employee management and payroll for office and remote teams. Timesheet is easy to automate, no matter where and how your employees work. Advanced reporting helps to analyze productivity, calculate the cost of a project and task, and view employee attendance. This data allows you to get more profit for the same working time.
Key features:
- Automated timesheet;
- Monitoring of used sites and programs;
- Accounting for the time of meetings and breaks;
- Monitoring violations of the work schedule;
- Project budgeting;
- Payroll preparation;
- Prompt notifications by email and mobile phone;
- Productivity measurement;
- Statistics in real-time.
Price: 14 days of free testing of all functions, free time tracking for up to 5 employees, subscription cost from $3.99/user per month.
Results
Timesheet automation is the key to higher profits. It ensures you get error-free time tracking and the confidence of a fair payroll, regardless of the location of the staff.
The use of a comprehensive time and attendance system encourages flexible working hours. Knowing the statistics, you will be able to allow staff to start the day 1–2 hours later, pause in the process of work, adapt the time to their needs, and not be afraid that there will be shortcomings. The timesheet ensures that you have enough data to make better business decisions.
But to reap all these benefits, you must choose the right system for your business. Pay attention to a program that works on different operating systems, has a mobile application, automates key indicators, and is easy to use.
If you’re still in doubt, take advantage of the Yaware TimeTracker free trial and see how much more efficient it is than any traditional spreadsheet. Or book a personal product demo to see how the app will work for your business.
