How to introduce an online employee tracking system for employees of different generations

Accounting for working time is one of the problems that most companies face. It can have a huge impact on the organization’s culture and its employees’ labor productivity. But this is also one of the most lost sights of but important elements of employees’ management. The timing takes time into account and works in conditions of certain temporary restrictions, the development of habits, and the preparation of graphs. If you want to succeed in accounting for time in your company or organization, here are some valuable tips on implementing an online employee tracking system for employees of different generations.

First, install the time and attendance software

There is no good system for accounting for working time without good data about time and attendance. You will learn more about yourself and your employees by tracking the data. You can solve problems, improve the accounting system for working time and tracking, and contribute to a healthy balance between the work and personal life of employees.

When you set the working time and attendance system, you greatly simplify time tracking. You can also install a scheduling system that will help track employees’ arrival and departure. It can be done by setting the meeting calendar on the employee’s computer. It is a simple way to track when employees come and go. But what about attendance? If you do not have a time tracker, you will not be able to see how long your employees spend on the performance of each task. You may have to follow your team to observe their work, but at least you can learn a lot about them by watching how they spend their time.

Measuring the efficiency of employees using timing

Workers are often evaluated not by their performance but by their time. It means that managers need to install a working time accounting system and measure how long it takes to complete the tasks. Then managers can see how much time their employees bring to perform the same functions. It may seem a small detail, but it is a huge advantage for employees and managers.

It is often surprising that managers want employees to work faster than they plan. It is a common problem in each workplace and can be challenging to solve positively. But what if you had the data necessary to understand how much time your employees need to complete the tasks? This information can improve working hours, track and plan tasks, and understand what tasks take more time than necessary. Result? All employees have more effective working time, higher performance, and a healthier balance between work and personal life.

Make sure your employees understand the system and its importance

The first step to account for working hours is ensuring that all employees understand each other. It includes understanding the system’s work, responsibilities, and working hours. Make a meeting on your company’s calendar with all employees to explain a new system and how it works.

Perhaps you will want to meet with all managers and discuss everything together. It is important so that you can discuss the benefits of accounting for working time and better understand what is happening in the office. After this meeting is planned in your calendar, you can invite all employees to it.

Ensure you come to the meeting early enough to explain the system and answer questions. Another way to solve this problem may be a mailing note to employees before the meeting. Thus, you can explain the system to all employees without interrupting the meeting.

Be transparent regarding your employee tracking system

Transparency is an essential component of any personnel management system. Without this, people will not know how you track their working time. Workers will not understand what is required of them and whether they work as expected. It is important not only for employees, but also for managers.

Managers should know what tasks they are entrusted with to fulfill and how much time they take. The best way to make a working time accounting system transparent is to conduct a general core-organized assembly. It will allow you to explain the system and conduct a discussion about the importance of taking into account working hours. You can even invite representatives of the personnel department to a meeting to discuss politics, benefits, and insurance. Thus, everyone will be on the same wave and understand the importance of accounting for working time.

Introduce a digital platform for employees that works autonomously

This step will help employees not worry about weekly or monthly reports for the time worked. For example, Yaware Timetracker automatically records the working day’s beginning and completion and independently sends reports to the manager. It facilitates the work of both employees and managers, especially if it concerns the work of a team of different generations.

You can also ensure that employees understand how the program reports on their working time. It may become a problem if your employees are in different states or countries. But this problem has solutions. One of the solutions is to use the platform with which you will know about your employees’ working hours. For example, Yaware Timetracker in the SAAS version. The program does not interfere with employees’ work and does not distract from concentration in the process. And at the same time clearly and correctly fixes the activity of the command work at computers.

Conclusion

Accounting for working time can be a difficult task for any organization, especially for those in which many employees work. But it is important to remember that taking into account time is not just a mark with a handle in a notebook, when and how many hours every subordinate worked. It is also the development of a working schedule, including certain temporary restrictions, management and schedules, and compliance with the deadlines.

If you experience difficulties considering your working time, take a step back and see how you are currently keeping records of the time. Are you taking into account time? Are you transparent in your reports about time? Whether you have a small team or a large staff, accounting for working time is an essential part of personnel management.

Try Yaware TimeTracker, an online employee tracking system. Get free 2 weeks of using the program using the link.